OPD is where the queue is. Whatever else a piece of clinic billing software does, if registering a patient and printing a receipt takes more than a few seconds, it has failed at the one moment everybody in the waiting room can see. Most searches for "OPD software for clinic" come from someone standing at that counter, not someone reading a brochure, so this page stays close to what actually happens between a patient walking in and walking back out with a slip.
Registration: the part that has to be fast
A new patient is one form: name, age, gender, guardian's name, mobile number and address. Save it and a UHID is generated on its own, built from your hospital's initials and the year, so you are not thinking up a numbering scheme by hand. A returning patient is found by name, mobile number or UHID in a search box, and their full visit history comes up with them — useful when a patient says "I was here last month" and cannot remember the date.
Picking the doctor and the fee
Choose the doctor and department, and the consultation fee fills itself in from what you set up for that doctor. In a clinic with two or three doctors on different fees, this is the difference between a receptionist who has to remember three numbers and one who does not have to remember any. The patient's category — General or Ayushman Bharat — is recorded at the same step, before payment.
Taking payment and printing the slip
Payment is by cash or UPI, recorded against the visit as it is taken. The OPD slip prints with a barcode, the registration number and space left for vitals, on whatever printer is already at the counter — pre-printed letterhead paper, or plain paper with the software printing your own header, footer and watermark. Today's OPD list and every visit a patient has ever made are both one click away, which matters when a doctor asks "how many times has this patient come this year".
Outside patients: OPD billing's quieter cousin
Not everyone who walks in wants a consultation. Someone who comes only for a blood test or a single service is billed as an outside patient, without opening a full OPD visit and without cluttering the OPD register — so a doctor's OPD count stays accurate, and the cashbook still records the money. Lab and radiology bills work the same way for OPD patients, admitted patients or these walk-ins, off your own price list, with more than one test on a single bill.
Clinic billing software usually means more than OPD
If you run a pure OPD clinic, that is the whole story above. But "clinic billing software" is also searched by owners who bill lab tests, the odd procedure and OPD fees all from one counter and want one system, not three. Adhrit HMS Solo does all of that — OPD, lab and radiology billing, and outside patients — in the same price, alongside IPD admissions and discharge billing for anyone who also keeps beds. A clinic with no beds simply never opens that part of the software.
At the end of the day
The cashbook is an automatic ledger of OPD fees, lab bills and expenses — nobody types anything into it twice. It can be filtered by date (today, last 7 or 30 days, this year, or any range), by payment mode, and by patient name, mobile number or UHID, with a separate view for Ayushman Bharat patients. A grand summary for the day and separate cash and UPI totals are what make closing the counter a two-minute job instead of a reconciliation exercise, and everything exports to Excel, CSV or PDF for your accountant.
It keeps working when the line goes down
All of this runs on the reception computer itself, with no internet connection needed for any of it. The internet is only used to activate the licence once, for the daily backup to your own Google Drive, and to check for updates. An OPD counter that stops billing because a router upstream is having a bad afternoon is not a counter a small-town clinic can run on, which is why this was built to keep going without a connection at all.
Staff logins at a small counter
Each person who works the counter gets their own login, with three roles: Admin, Manager and Reception. Reception staff see the counter itself, not the clinic's business reports or backups, and every bill records who created it — useful when two people share a shift and something needs tracing back later.
A morning at Shree Geetanjali, roughly
The OPD screens in this software came from watching a real counter, not from a specification document. At Shree Geetanjali Hospital in Madhya Pradesh, where this was built and still runs, the busiest stretch is the first hour after the doctors arrive: ten or twelve patients arrive at once, half of them repeat visits who expect to be recognised without spelling their name out again. The search-by-mobile-number habit exists because that hour taught it — a name typed under pressure has too many ways to go wrong, and a ten-digit number does not.
Who should look elsewhere
A single doctor running a small chamber with no lab bills, no walk-in tests and a handful of patients a day may find a basic appointment app simpler and cheaper. This is built for a counter that also handles lab bills, outside patients and, often, a few beds — if none of that applies to you yet, the extra structure here will feel like more than you need. And if you run several branches that need to see each other's data over a network, Solo is one computer only; that multi-counter setup is the Professional edition, still coming.
Cost
Adhrit HMS Solo is ₹8,999 for the first year at the current launch price (normally ₹11,999), one computer, with OPD, lab, outside patients, IPD billing and the cashbook all included — nothing charged per bill or per patient. Try the 7-day free trial at your own counter with real patients before deciding, or read the full feature list if you want every detail before you install anything.
Questions we get asked
How long does one patient take?
A repeat patient is a search and a click. A new one is name, age, gender, guardian, mobile and address, then pick the doctor and print. The counter is the busiest place in the building, so the OPD screen was the part rewritten the most.
Can different doctors have different fees?
Yes. Each doctor carries their own department, qualification and consultation fee, and the fee fills in automatically when you pick them at registration.
Is this only for OPD, or does it do the rest of clinic billing too?
It covers OPD, lab and radiology bills, and walk-in outside patients who never open a full OPD visit. If you also admit patients, the same software has IPD billing and discharge; a pure OPD clinic simply will not use that part.
What does OPD software for a clinic cost?
Adhrit HMS Solo is ₹8,999 for the first year at the current launch price (normally ₹11,999), one computer, unlimited patients and bills. There is a 7-day free trial with real limits so you can test it at your own counter first.